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Most small business owners probably own an automobile that they maintain properly for optimal performance. The same logic should apply to your computer network and other devices. After all, who can afford disruptions, data loss, or downtime? Gartner estimates that 40 percent of businesses suffering a business interruption fail within five years. The following are a few essential guidelines for ensuring your network and computing and communications systems run smoothly.
1. Be diligent about data backup. International Data Corp. reports that about half of all corporate data residing on PCs and laptops is not regularly backed up. If your business does not have a backup strategy, you should develop one immediately. Once in place, ensure your backups are running, either locally to a tape drive or on a secondary external hard disk, for your networked users. If many of your employees work remotely or save important files locally, use backup software that allows both local backups as well as replication to a secure online backup location.
2. Practice good PC hygiene. Ensure Windows updates are running, either automatically or manually. Run a scheduled or manual full antivirus scan using the latest definitions. Clean up your PC "mess" by running a tool to remove temporary Internet files, cookies, Internet history, recent document lists, cache files, clipboard, etc. Scan for malware and malicious applications on the PC by updating and running a tool that scans for and removes infections that are not defined as a virus.
The consistent use of these easy and cost-effective practices will ensure your business can run in the fast lane and avoid costly and frustrating breakdowns.
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