Give Your Customer Service a Web Makeover

Posted by: Today's Tip Contributor on February 8, 2010

Small businesses with limited staff and resources can easily get overwhelmed when it comes to responding to their customers. Using homegrown tools and spreadsheets can get frustrating and jeopardize the customer relationship. The good news for businesses starting out today is the Web offers a whole host of easy, affordable tools that can help to ensure that businesses have a meaningful dialogue with their customers, even when they’re counted in hundreds of thousands. Below are three tips for startups on integrating Web tools into their customer service.

1. Legacy customer support systems built on complex rules and processes will create only headaches now and in the future. Look for a Web-based help desk product that allows you to eliminate any headaches associated with security, scalability, and ongoing maintenance. Keep the human touch in-house but outsource the infrastructure.

2. Creating a Frequently Asked Questions page is key, but the Web allows for an even more dynamic dialogue to take place among your customers. Including a discussion forum on your customer service page is a great Web tool to take advantage of, as it lets your customers with questions interact with the most knowledgeable and passionate among them.

3. Sure, angry customers can broadcast their frustration at the speed of light using sites such as Facebook and Twitter, but these are also places where your company’s most avid fans will flock as well. Having a dedicated staff person who interacts with customers to answer their urgent questions on Twitter shows how responsive and committed a company is to its customers. It’s not enough to throw up a corporate Twitter feed and a Facebook fanpage. Use these Web networks as just another way to keep a positive conversation going with your customers.

Mikkel Svane
CEO
Zendesk
San Francisco

Reader Comments

Kevin Stirtz

February 8, 2010 5:50 PM

Good advice Mikkel. I would add this: Make it easy and convenient for your customers to connect with you and they will. View all your feedback and communication channels from your CUSTOMER's perspective, not yours.

Kevin Stirtz
The Amazing Service guy

robertflorish

February 9, 2010 4:36 AM

Its a very nice and useful information.Thanks for sharing and providing.
http://www.ajsquare.com/products/helpdesk-software/index.php

Patricia Bertrand

February 11, 2010 1:17 PM

This is great information, and an area that our company is very focused on. I would love to see articles that compare SAAS solution providers. We are currently looking to expand our live chat, FAQ, and email options, with Customer driven Knowledge base and social networking tools. I would like to hear what experiences other customer service departments have in this area.

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