Bloomberg Anywhere Remote Login Bloomberg Terminal Demo Request


Connecting decision makers to a dynamic network of information, people and ideas, Bloomberg quickly and accurately delivers business and financial information, news and insight around the world.


Financial Products

Enterprise Products


Customer Support

  • Americas

    +1 212 318 2000

  • Europe, Middle East, & Africa

    +44 20 7330 7500

  • Asia Pacific

    +65 6212 1000


Industry Products

Media Services

Follow Us

Bloomberg Customers

To Fax or Not to Fax?

Posted by: Rod Kurtz on August 6, 2008

Most office environments are swimming in paper and faxes continue to contribute much to the mess. With many companies committed to reducing paper handling and moving to electronic work flows, the office fax machine is high on the list of products to replace.

The traditional fax process is time-consuming and requires individuals to go to a fax room not only once, to send documents, but again, to see if the fax went though—and if necessary, repeat the process if the receiving fax line was busy or not operating.

Offices should move away from fax to scan-to-e-mail software that delivers PDF documents as attachments using a company’s existing e-mail system. In doing so, you will quickly see three process improvements:

a. Scan-to-e-mail produces better quality documents than fax machines.

b. Distributing documents will be more confidential because you can utilize the security capabilities inherent in your e-mail system.

c. Scanned documents are easier to save and forward to others electronically.

If you still find a need to send faxes, then move from a standalone fax to a computer-based fax system that allows users to share scanned documents from their copiers. This is the next best thing to scan-to-e-mail.

Edward Schmid
President and CEO
Nashua, N.H.

Post a comment



Want to improve the way you run your business? Entrepreneurs, academics, and consultants from diverse industries offer practical advice on a variety of topics each business day.

To submit a tip for consideration, first check our archive of previous tips to make sure you're not repeating a tip someone has already contributed. Then send the tip to Small Business channel contributor Michelle Dammon Loyalka. Because of the volume of material she receives, she may not respond to each individual.

BW Mall - Sponsored Links

Buy a link now!