Toolkit: Plan, Launch, and Build

Request for Proposal

A request for proposal document is used to formally solicit proposals from potential companies for a specific project or job. This Request for Proposal template is designed to provide the user with a convenient and professional way to obtain and evaluate proposal information from selected suppliers. The template can be customized to meet the user’s proposal needs and objectives and will ultimately assist the user with identifying and selecting the best candidate for the project or job. Use this template if you are requesting a proposal from a supplier, business, or contractor.



Request for Proposal
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A request for proposal document is used to formally solicit proposals from potential
companies for a specific project or job. This Request for Proposal template is designed
to provide the user with a convenient and professional way to obtain and evaluate
proposal information from selected suppliers. The template can be customized to
meet the user’s proposal needs and objectives and will ultimately assist the user with
identifying and selecting the best candidate for the project or job. Use this template if
you are requesting a proposal from a supplier, business, or contractor.
                                         [Your Company Name]
                                        [Your Company Address]
                                     [Your Company City, State, Zip]
                                        [Your Company Website]
                                          [Your Company Email]

                 R E Q U E S T                F O R         P R O P O S A L

DATE:

TO:       Company Name
          Company Address
          Company City, State, Zip
          Company Phone Number


RE:       Request for Proposal – Project Name/Project ID



[Your Company Name] is a [Provide a full description of your company; approximately 3-5 sentences].

Currently, [Your Company Name] is [Describe the what, why, when, and how of the project].

      ?   [List main objective #1]
      ?   [List main objective #2]
      ?   [List main objective #3]

Based on [List specific selection criteria], your company has been invited to submit a proposal for
[Project/Job Description].

Please complete, in its entirety, the subsequent sections of this document to be considered for [Project
Name/Description]. Questions or concerns regarding any aspect of this request for proposal should be
[Describe process for asking questions] by [Date].

Proposals will be evaluated based on [List and describe criteria]. The selection process is scheduled to
be completed by [Date].

Thank you for your time. We look forward to reviewing your proposal for [Project Name/Description].

Sincerely,



Your Name
Your Title
Your Contact Info




© Copyright 2013 Docstoc Inc.                                                                              2
                                         [Your Company Name]
                                        [Your Company Address]
                                     [Your Company City, State, Zip]
                                        [Your Company Website]
                                          [Your Company Email]

                R E Q U E S T                 F O R          P R O P O S A L

I.      PROPOSAL SUBMISSION AND DEADLINE
All submissions must be [List conditions/criteria] and prepared [Describe the required submission
format(s)]. The submission deadline is [Date and Time]. Submissions received after this deadline will
not be considered. Responses should be mailed to [Mailing Address] attention [Contact Name].



II.     REQUIRED INFORMATION

                ?   [Describe Requirement #1]

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