Toolkit: Plan, Launch, and Build

Board of Directors Agreement

This Board of Directors Agreement sets forth the compensation terms between a director elected to fill a vacancy on a Board of Directors and a company. The document contains confidentiality and non-disclosure clauses, and also permits customization to ensure the particular compensation arrangement between the parties is adequately set forth. This document in its draft form contains numerous of the standard clauses commonly used in these types of agreements, and additional language may be added, allowing for customization to ensure both parties’ needs are met. This agreement should be used by small businesses or other entities that operate as corporations and want to enter into a compensation agreement with their board members.



Board of Directors Agreement
View entire document as plain text
This Board of Directors Agreement sets forth the compensation terms between a
director elected to fill a vacancy on a Board of Directors and a company. The document
contains confidentiality and non-disclosure clauses, and also permits customization to
ensure the particular compensation arrangement between the parties is adequately set
forth. This document in its draft form contains numerous of the standard clauses
commonly used in these types of agreements, and additional language may be added,
allowing for customization to ensure both parties’ needs are met. This agreement should
be used by small businesses or other entities that operate as corporations and want to
enter into a compensation agreement with their board members.
                                COMPENSATION AGREEMENT
THIS COMPENSATION AGREEMENT (“Agreement”) is made and entered into as of _____
[Instruction: Insert date.] (“Effective Date”) between _____ [Instruction: Insert company
name.] (the “Company”) and _____ [Instruction: Insert director’s name.] (the “Director”).
1. Background. The Company's Board of Directors has elected the Director to a vacancy on
   such Board of Directors to perform the services of a director as set forth in applicable
   Company documents (the “Services”). In furtherance thereof, the Company and the Director
   desire to enter into this Agreement.
2. Term. This Agreement shall commence on the Effective Date and remain in effect until the
   termination of this Agreement in accordance with the termination provisions of this
   Agreement.
3. Compensation.
    A. Expenses. The Company will reimburse the Director for reasonable travel and other
       incidental expenses incurred by the Director in attending the meetings.
    B. Cash. The Company will pay the Director _______ ($_____) Dollars per year, in at least
       quarterly installments [Instruction: Insert amount to be paid to the Director.]. The
       money will be paid in arrears. [Comment: Another common payment is payment for
       meeting fees.]
    C. Stock Purchase. The Company shall sell to the Director _____ ( ) shares of Common
       Stock pursuant to a separate Restricted Stock Agreement. [Instruction and Comment:
       Insert applicable number of shares. If no stock to be sold, delete. If stock is to be
       given to the Director as part of the arrangement, state how same will be structured.
       Further, if additional compensation, including equity in company to be provided,
       please revise this language as necessary to reflect true and correct compensation
       structure including necessary vesting information.]
4. Company's Proprietary Rights and Non-Disclosure of Confidential Information
    A. Obligation. The Director will hold the Company's Confidential Information, as defined
       below, in the strictest confidence and will not disclose or use the Confidential
       Information except as permitted by this Agreement in connection with the Services,
       unless expressly authorized to act otherwise in writing by an officer of the Company or as
       otherwise required by law or valid and binding judicial order. The Director's obligations
       under this Section shall survive any termination of this Agreement. In addition, the
       Director recognizes that she will be exposed to, have access to and be engaged in the
       development of information (including tangible and intangible manifestations) regarding
       the patents, copyrights, trademarks, and Confidential Information of the Company. The
       Director acknowledges and agrees that all this information, whether presently existing or
       developed in the future, which is not the subject of a patent, patent application, copyright,
       trademark or trade secret either owned by the Director or in the public domain prior to the
       Effective Date, is the sole property of the Company and its assigns.
    B. Confidential Information. “Confidential Information” means trade secrets,
       confidential information, data or any other proprietary information of the Company. By
       way of illustration, but not limitation, "Confidential Information" includes (a)
       information relating to the Company's technology, including inventions, ideas, processes,


© Copyright 2013 Docstoc Inc.                                                           2
        formulas, data, know-how, experimental results and techniques; and (b) information
        regarding plans for research, development, new products, marketing and selling, business
        plans, budgets and unpublished financial statements, licenses, prices and costs, suppliers
        and customers and the skills and compensation of the Company's employees. However,
        "Confidential Information" does not include information that is (as demonstrated by
        written evidence):
            1. already known to the Director at the time of the disclosure;
            2. publicly available or becomes publicly available through no breach of the
               Director or any party under the Director’s dominion and control;
            3. independently developed by the Director; or
            4. rightfully first received by the Director from a third party other than the
               Company.
    C. No Conflicting Obligations. The Director represents and warrants that the Director's
       performance of this Agreement and his/her service as a director of the Company do not
       and will not breach or conflict with any agreement to which the Director is or becomes a
       party.
    D. Third-Party Confidential Information. The Director understands that the Company has
       received and in the future will receive from third parties information that is confidential
       or proprietary (“Third-Party Information”) subject to a duty on the part of the
       Company to maintain the confidentiality of such information and to use it only for certain
       limited purposes. During the term of this Agreement and thereafter, the Director will hold
       Third-Party Information in the strictest confidence and will not disclose or use Third-
       Party Information except as permitted by the agreement between the Company and such
       third party, unless expressly authorized to act otherwise by an officer of the Company in
       writing (other than an officer who is also a principal of the Director).
5. Termination. This Agreement shall terminate automatically on the date that the Director
   ceases to be a director of the Company.
6. Independent Contractor. The Director is hereby engaged as an independent contractor and
   not as an employee of the Company. In addition, the Director is providing the services under
   this Agreement solely at her own direction and under her own supervision. Nothing herein
   shall be construed as creating an employer/employee relationship between the Company and
   the Director or placing the parties in a partnership or joint venture relationship. The Director
   will not be eligible for any employee benefits, cash bonuses or other commissions. The
   Director will solely maintain the obligation to pay any and all taxes connected with any
   compensation paid hereunder.
7. General.
    A. Notices. Any notice required or permitted to be given to one party by the other party
       pursuant to this Agreement shall be in writing and shall be sent by machine-confirmed
       facsimile or personally delivered or sent by United States mail, certified or registered,
       return receipt requested, first class postage and charges prepaid, addressed to the parties
       as set forth below, or at such other address as shall be designated in writing as specified
       above by either party. Notices sent by facsimile or delivered in person shall be effective



© Copyright 2013 Docstoc Inc.                                                          3
        on the date of delivery. Notices sent by United States mail shall be effective on the third
        business day following its posting.

              The Director: [Instruction: Insert Director’s notice information.]
              The Company: [Instruction: Insert Company notice information.]
    B. Assignment of Rights and Delegation of Duties. All rights and duties of the Company
       under this Agreement shall extend to its successors and assigns.
    C. Severable Provisions. The provisions of this Agreement are severable and if any one or
       more provisions may be determined to be illegal or otherwise unenforceable, in whole or
       in part, the remaining provisions, and any partially enforceable provision to the extent
       enforceable, shall nevertheless be binding and enforceable.
    D. Waiver. The waiver by one party of a breach of any provision of this Agreement by the
       other party shall not operate or be construed as a waiver of any previous or subsequent
       breach of the same or any other provision by the other party.
    E. Entire Agreement. This Agreement constitutes the entire agreement of the parties with
       respect to its subject matter, and may not be changed orally, but only by an agreement in
       writing signed by the party against whom the enforcement of any waiver, change,
       modification, extension or discharge is sought.
    F. Governing Law. This Agreement is governed in accordance with the laws (other than
       choice-of-laws principles) of the State of _____. [Instruction: Insert state.]
    G. Miscellaneous. The terms of this Agreement are confidential and no press release or
       other written or oral disclosure of any nature regarding the terms of this Agreement shall
       be made by either party without the other party’s prior written approval; however,
       approval for such disclosure shall be deemed given to the extent such disclosure is
       required to comply with governmental rules or a valid court order.
    H. Counterparts. This Agreement or any subsequent amendment or modification hereto
       may be executed by facsimile and/or in one or more counterparts, each of which when so
       executed and delivered shall be deemed an original, but all of which taken together shall
       constitute but one and the same original. Each party shall accept any such signed faxed
       counterpart as full execution of this Agreement or any subsequent amendment or
       modification thereto.
    I. Pronouns. The pronouns used herein shall include, where appropriate, either gender or
       both, singular and plural.
    J. Authority. The person(s) executing this Agreement hereby represent and warrant that
       each respectively has the authority to execute this Agreement on behalf of the party for
       which he is executing.
    K. Descriptive Headings. The descriptive headings used herein are for convenience of
       reference only and they are not intended to have any effect whatsoever in determining the
       rights or obligations of the parties hereto.




© Copyright 2013 Docstoc Inc.                                                          4
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their duly authorized representatives as of the Effective Date.
____________________                                       ________________________
Director’s Signature Block                                 Company Signature Block




© Copyright 2013 Docstoc Inc.                                            5
INFORMATION AND FORMS ARE PROVIDED "AS IS" WITHOUT ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND
INCLUDING WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT OF INTELLECTUAL PROPERTY, OR FITNESS
FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL DOCSTOC, INC., OR ITS AGENTS, OFFICERS, ATTORNEYS,
ETC., BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF
PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE
THE MATERIALS, EVEN IF DOCSTOC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. They are for
guidance and should be modified by you or your attorney to meet your specific needs and the laws of your state or jurisdiction. Use at
your own risk. Docstoc® is NOT providing legal or any other kind of advic

Documents are provided by DocStoc and are not a product of Businessweek editorial

Asean Is an Attractive Business Destination: Kim Play

Asean Is an Attractive Business Destination: Kim